Education admin that lets
educators just teach.
AI-powered back-office operations for schools, universities, training providers and EdTech platforms — managing student records, fee processing, compliance reporting and support operations at scale.
AI-powered education administration and student operations support.
AI-powered education operations combines workflow automation, student record management, fee processing, compliance reporting, and support operations to help schools, universities, training providers, and EdTech platforms reduce administrative workload and improve student experience.
Infomaze One helps education institutions manage enrolments, LMS and SIS updates, fee collection, student support queries, compliance documentation, reporting, and qualification administration through structured operational workflows.
Schools, universities, training providers, and EdTech operations teams.
This service is designed for:
- Schools and colleges
- Universities and higher education institutions
- Training providers and academies
- EdTech platforms
- Online learning businesses
- Student administration teams
- Education providers managing high student volumes
We support education workflows including student records management, enrolment processing, fee administration, compliance reporting, learner support operations, and certificate administration.
Your teachers and tutors are doing admin instead of teaching.
Education is built on human connection. When administrative work floods into teaching time — enrolment, records, fee chasing, reporting — the educational experience suffers and staff burn out.
Student record management is a burden
Enrolment forms, attendance records, progress notes and qualification data managed manually across systems means records are never complete or current.
Avg. 3 hrs/week per educator on student record admin
Fee collection and chasing is awkward
Tuition fee invoicing, payment chasing, instalment tracking and refund processing done manually is time-consuming and creates uncomfortable student relationships.
Manual fee chasing recovers 30% less than automated systems
Regulatory reporting takes weeks to prepare
Ofsted, ESFA and awarding body compliance reports assembled manually from multiple systems — a time-consuming process that diverts leadership from strategy.
Avg. 4 weeks/year preparing regulatory compliance reports manually
Student support queries overwhelm admin
Course queries, access issues, certificate requests and complaints handled manually means slow response times and students who feel unsupported.
Poor admin support is the #2 reason students leave courses early
From enrolment to graduation — every admin step managed.
Every student journey generates administrative tasks. Our team handles every one so your educators never have to.
Complete education back-office operations — handled.
From the enrolment application to the graduation certificate — every administrative task managed so your team can focus entirely on learners.
Student records management
Enrolment forms processed, LMS and SIS accounts created, attendance records maintained, progress data updated — all current, all accurate.
Fee processing & collection
Tuition invoices raised, payment reminders sent, instalment plans managed, late payments chased diplomatically — fee collection rates up to 30% higher than manual processes.
Regulatory compliance reporting
Ofsted data returns, ESFA reporting, awarding body submissions and internal governance reports prepared accurately and on time — every reporting deadline met.
Student support operations
Course queries, access issues, timetable questions and complaints triaged and resolved by our team — response time under 4 hours, satisfaction tracked per student.
Certificate & qualification admin
Certificate requests processed, awarding body registrations managed, results uploaded and transcripts prepared — students receive credentials on time, every time.
Educator reporting
Attendance summaries, cohort progress reports and financial performance dashboards prepared and delivered to leadership — without burdening teaching staff.
Manual education admin vs. Infomaze One AI
The same student cohort. Two very different outcomes for your staff capacity and student experience.
What education clients see in the first 90 days.
Averages across schools, training providers and EdTech platforms managing 200+ active learners.
"Our admin team was a bottleneck for everything — enrolments, fee chasing, Ofsted prep. Infomaze One took it all on. Our intake this September was our largest ever and it was the smoothest we've ever had. Our tutors didn't touch a single form."
Connects with your LMS, SIS and accounting systems.
We integrate with the platforms your institution already uses — no migration required.
Moodle / Canvas
Xero
QuickBooks
Zapier / Make
Your SIS
Common questions about education back-office operations.
Education operations outsourcing is when an external team manages administrative workflows such as enrolments, student records, fee processing, compliance reporting, learner support, and qualification administration.
AI helps education providers reduce manual administrative work by assisting with workflow automation, student record updates, fee reminders, compliance reporting, support ticket routing, and operational reporting.
Yes. We can work with existing LMS, SIS, finance, and workflow systems including Moodle, Canvas, Xero, QuickBooks, Zapier, Make, and custom education management platforms.