Your invoices processed. Your team freed up.
We handle your accounts payable and receivable end to end — reading invoices, checking them for errors, matching them to purchase orders and pushing approved data straight into your accounting software. Your finance team stops doing data entry and starts doing finance.
Manual invoice processing costs far more than you think — and the errors compound.
Most businesses estimate their cost-per-invoice at £12–18. When you include error correction, duplicate payments and the staff time lost to approval chasing, the real number is £25–35. At 300 invoices a month, that gap is £3,900 every single month in hidden cost.
Invoices taking days instead of hours
Manual keying, PO matching and approval routing done by hand mean invoices sit in queues. Payment is delayed. Supplier relationships suffer. Early payment discounts are missed entirely.
Early payment discounts of 2% lost on every delayed invoice
Errors that nobody catches until it is too late
Duplicate invoices, wrong amounts, incorrect supplier details — manual data entry produces a 3–5% error rate. Most errors are only discovered during reconciliation, by which point the money has already left.
Industry average: 0.5–1.5% of payables spend goes to duplicate payments
Your finance team spending their day on data entry
Skilled finance professionals — hired for analysis, reporting and financial management — spend most of their week entering invoice data into systems. That is expensive labour doing low-value work.
A finance assistant at £35K spends ~40% of their time on invoice entry alone
Cash collection slower than it needs to be
On the receivables side, invoices go out late, reminders are sent manually and disputes take too long to resolve. Every day of delay extends your DSO and puts pressure on cash flow that good billing management would prevent.
Cutting DSO by 15 days frees £250K cash in a £2M/month revenue business
From invoice received to payment approved — without your team touching it.
Every invoice follows the same structured workflow. Captured, read, checked, matched, approved and pushed to your accounts system automatically.
Complete AP and AR operations — handled end to end.
Every step of your invoice processing — from receipt to payment — managed for you. Nothing falls through the cracks.
Invoice capture from any source
Invoices arriving by email, supplier portal, EDI or post are all picked up and processed the same way. No channel falls behind, no format causes a delay.
Accurate data reading — every field
Invoice number, supplier name, line items, amounts, VAT, payment terms — every field read correctly and checked against your supplier master data. Discrepancies flagged before they become problems.
Purchase order matching
Every invoice matched against the corresponding purchase order and goods receipt. Price differences, quantity discrepancies and invoices without a PO identified and held for review rather than paid automatically.
Duplicate payment prevention
Every new invoice checked against your full payment history before it reaches the approval queue. Duplicates — from the same supplier submitting twice or invoices arriving by two channels — blocked before they cost you.
Receivables and credit control
On the AR side: invoices raised and sent on time, payment reminders issued automatically on the right schedule, disputes managed and escalated before they affect cash flow. DSO tracked and reported.
Reporting your finance team can actually use
Weekly AP and AR reports showing what was processed, what is outstanding, what was flagged and what saved. The data your finance team needs to manage cash flow — without the manual compilation.
Manual finance ops vs. Infomaze One
The same invoice volumes. Radically different cost, accuracy and speed.
What finance teams see in the first 90 days.
Averages across finance operations handling 200–1,000 invoices per month.
"We were processing 400 invoices a month with three people. Infomaze One cut that to one person reviewing exceptions — maybe two hours a week. The rest is automatic. Our finance manager now spends her time on analysis and business partnering, which is what we actually hired her for."
Connects directly with your accounting software.
Verified invoice data pushed straight into your existing system — no manual transfer, no re-keying, no delay.