Legal admin that keeps up
with your fee earners.
AI-powered operations for law firms and legal teams — matter intake, contract document management, billing admin, court deadline tracking and compliance filing, all handled so your lawyers can focus on legal work.
AI-powered legal administration and matter operations support.
AI-powered legal operations helps law firms and legal departments manage matter intake, document handling, billing administration, court deadline tracking, compliance workflows, and legal reporting more efficiently.
Infomaze One combines workflow automation, AI-assisted administration, and structured legal operations support to reduce manual workload, improve compliance visibility, and help fee earners focus on billable legal work.
Law firms and legal operations teams.
This service is designed for:
- Law firms and solicitors
- In-house legal departments
- Litigation and commercial law teams
- Conveyancing and property law firms
- Corporate legal operations teams
- Multi-office legal practices
- Firms managing high matter volumes
We support workflows including matter intake, document management, court deadline tracking, billing administration, AML compliance operations, and legal reporting workflows.
Your fee earners are doing admin that should never reach their desk.
Legal work generates enormous administrative overhead. When it falls to fee earners, it costs the firm billable hours, erodes margins and creates deadline risk.
Matter intake is slow and inconsistent
New client onboarding, conflict checks, engagement letter preparation and file setup done manually mean matters take days to open — and critical steps are sometimes missed.
Avg. 3.5 hrs of admin to open a new matter file
Court deadlines require constant vigilance
Filing deadlines, limitation periods, hearing dates and response windows tracked in calendars and spreadsheets — one oversight is a professional negligence risk.
Missing a limitation period can cost the firm the whole claim
Billing is delayed and incomplete
WIP review, invoice preparation and time recording reconciliation done manually means billing cycles are slow, write-offs are high and cash flow suffers.
Law firms leave avg. 15–20% of billable WIP uncollected
Compliance documentation creates risk
AML checks, client due diligence, file review obligations and regulatory filings managed ad hoc rather than systematically — creating SRA and regulatory exposure.
SRA investigations average £25K+ in management time to resolve
From matter instruction to file closed — fully managed.
Every matter follows a structured administrative process — deadlines tracked, documents filed, billing prepared, compliance maintained.
Complete legal back-office operations — handled.
From the moment a new instruction arrives to file closure — every administrative step managed so your lawyers never have to do admin.
Matter intake & file opening
Conflict checks run, new client CDD completed, engagement letters prepared and sent, file opened in your practice management system — ready for the fee earner.
Document management
Correspondence, court documents, contracts and bundles filed, named and indexed to matter in your DMS. Nothing lost. Everything retrievable in seconds.
Court deadline management
Every limitation period, filing deadline, hearing date and response window logged, calendared and alerted — 14, 7 and 1 day reminders without fail.
Billing administration
WIP reviewed, time entries reconciled, invoices drafted and sent. Credit control follow-up managed. Cash collection cycle shortened.
Compliance & AML operations
Client due diligence, AML screening, ongoing monitoring and SRA compliance documentation maintained and filed — audit-ready at all times.
Legal reporting
WIP reports, matter financial summaries, billing realisation rates and deadline compliance reports prepared for partners on your reporting cadence.
Manual legal admin vs. Infomaze One AI
The same matter load. Two very different outcomes for your fee earners, your billings and your compliance risk.
What legal clients see in the first 90 days.
Averages across law firms and legal teams handling 100+ active matters per month.
"Our paralegals were spending 60% of their time on matter administration. With Infomaze One, that's down to 20%. The rest of their time is billable or developing client relationships. We added the equivalent of two fee earners without any new hires."
Connects with your practice management and DMS.
We work inside your existing legal software — no data migration, no disruption to live matters.
Clio / SOS
Xero
QuickBooks
Zapier / Make
Your DMS
Common questions about legal operations support.
Legal operations services involve managing the administrative workflows behind legal work including matter onboarding, document management, deadline tracking, billing administration, compliance documentation, and reporting.
AI helps automate document organisation, workflow tracking, deadline alerts, intake processing, billing preparation, compliance monitoring, and operational reporting while reducing manual legal administration work.
Yes. We can work with existing practice management systems, document management platforms, CRM tools, and legal workflows while supporting operational administration and compliance processes.